A bike lease plan for every company size

Stand out as an employer: 1 in 2 employees are interested in a company bike

The benefits of bike leasing for an employer

Secondary benefits

The bike is the most wanted secondary employee benefit. At no additional costs and outside the work expenses scheme.

Quick and easy

Get your employees in 4 simple steps on the bike of their dreams. Through our automated platform, you can offer your employees a personalized bike plan.

Tax benefit

Leasing a bike instead of buying is 25% up to 80% more beneficial for your employees. Furthermore, you save up to 20% on social security contributions.

Fit employees

Healthier and happier employees! This means 1 to 2 days less absenteeism. 6 out of 10 employees feel more fit after starting to lease a bike.

The bike lease plan of 2022: What employers want to know

No additional costs

A bike plan is for everyone and comes with no additional costs for employers. Optionally, you can choose to make a contribution or bear the full cost of the lease amount. Meaning that the bike plan does not have to cost you anything as an employer.

Outside the WKR

The lease bike falls outside the Dutch WRK scheme (expense allowance scheme), since there is no direct transfer of ownership. The bike is offered, rather than provided to the employee. The employer's contribution also falls outside the scheme.

Gross-net costs

The employee pays for the lease bike by exchanging (part of) the monthly lease amount with their gross salary. This condition, amongst others, is stated within the addendum. .

Save on social costs

The lease amount is monthly deducted from the employee's gross salary. As an employer, you therefore pay less on social security costs during the lease period (36 months), this amounts to 15-20% of the monthly lease amount.

Private usage

There is no legal minimum for commuting distances. Besides, it is possible to use the bike for private purposes only. For this reason, however, a 7% additional tax is always charged to the employee.

Travel allowance

The untaxed travel allowance can be paid in combination with the lease bike. Note that the employee is not entitled to the allowance for the kilometers travelled between home and work using the lease bike.

Minimal administration

Lease a Bike offers a fully digital and automated platform that is easy to integrate within your payroll system. Sign up and get your employees on a bike within 24 hours.

How does bike leasing work for an employer?

Offering a bike lease plan to your employees is free of charge for you as an employer. The following three options can be chosen from:

1) the employee fully pays the lease amount him/herself (no costs for the employer); 2) the employer pays 100% of the lease costs; or 3) you as an employer make a contribution to the monthly lease amount of the employee. Any contributions fall outside the WKR and your employee can fully offset the lease costs against his/her gross salary. This provides a gross-net benefit of 25 to 80%, including taking over the bike at the end of the 36 months. Calculate using this tool how you employees can benefit from this.

Choose a bike type
Retail price
Gross monthly salary
Service & insurance package
Till €100 / jaar
Till €150 / year
Unlimited
Monthly costs
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Total savings
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Receive a complete overview on the bike lease plan immediately. Personalized for employers!

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How does Lease a Bike work?

1

Sign up

Register your business within 5 minutes. After your registration we will perform a credit check for you. On working days you will receive a response from us within 24 hours. After approval you will receive the terms and conditions which can be signed digitally. Then you will get access to our online platform.

2

Set the terms

You set the terms. Who is responsible for the cost of bike? The company or employee? Or possibly together? Share the registration link with your employees. Your employees can register using this link.

3

Get on the bike

You are in complete control: each employee registration must be approved by you. You do this with one simple click. Afterwards your employee is able to go to the bike store. The rest goes automatically within the platform.

4

Administration

Don't worry, we have got this covered for you. A real-time overview on our digital platform always gives you complete insight and all the information you need for your payroll administration.

Register now

A lease bike for every company

Your needs

Lease a Bike is fully equipped to meet your needs. You decide: pay the full lease rate, a fixed amount per month or facilitate the bike plan without any costs.

The perfect fit

We will help to get you started. From standard bike policies to tax and practical advice. Simply set up the employee conditions and together we will go through our digital platform.

We are here to help

To make sure your bike plan is a success, we offer a ready-to-use promotional package. With tips, best practices and promotional materials to share with your employees

Easy and quick

We have a nationwide dealer network. Therefore, there is always a local dealer just around the corner. Your employees can choose from any type of bike and over 200 brands.

Companies that got on a lease bike

Our mission? All working individuals on a bike.

What others say

The stories of people that joined the ride.

"If you really want more people to cycle to the office, you have to make it interesting for colleagues who live further away. The new lease bike scheme makes that possible, because all types of bikes are included".
ABN-AMRO Bank
"You can make a bike scheme budget-neutral by facilitating the bike plan as an employer. The Moerdijk municipality invests the withheld commuting allowance in the lease bike plan. And the social contributions we save also flows back into the lease bike plan."
Anita - HRM Advisor Gemeente Moerdijk
"Within the work expense scheme, we had no room to provide our employees with an electric bike or sports bike. But now there is that possibility, thanks to Lease a Bike's bike scheme."
Grada - Manager Personnel & Organisation Lomans
"We were looking to reduce our car mileage, and the idea of a bike plan fitted in perfectly. We also saw it as an interesting initiative for our employees".
Kyocera
"It's a nice system because almost everything is automatic. At the same time, you have insight into what is going on within the bike scheme, because everything comes together in the central dashboard. It really puts you in control as a company".
Jessica - HR-functionaris Kras Recycling
"The great advantage is that CROP itself was also starting up a bike scheme through Lease a Bike. In combination with their specific expertise and knowledge of our company, we quickly arrived at a customized bike scheme."
Willem - Manager Administration Heinen & Hopman Engineering BV
"The employees are really happy with it. They see it as a nice extra, but also as a compliment. I would therefore recommend it to other companies."
Saver

Choose from all types of bikes from more than 200+ brands

Bike explorer


Interested in a bike lease plan?

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Are there any costs associated with the lease bicycle plan?

No, as a company you can offer the bicycle plan to your colleagues free of charge.

What happens to the bicycle when an employee leaves the company before the end of the lease period?

When an employee with an active lease leaves the company, the agreements contained in the addendum take effect. This document is entered into by each employee before the lease bike can be selected. We provide an example of the addendum. This states, for example, that the colleague who leaves the company must make a net payment for the remaining lease installments. In this construction, your company pays off the remaining instalments to the lease company. If your company does not want to include this condition, we facilitate three options for the company where you work in order to minimise your risk:

  • The colleague who leaves the company pays off the remaining lease instalments (without service and insurance costs).
  • The colleague who leaves the company can have the existing lease contract taken over by a colleague within the company.


How do I arrange the administration?

To support you throughout the journey, we have developed a digital platform that you can use for free. Here you can manage all processes and let all parties (the company you work for, all employees and the bicycle store) come together to arrange everything. The administration is also a breeze: you can arrange most things with one push of a button. Of course we are always there for you if you have any questions about the platform, so that you can enter the leaseplan without any worries.

How does the 7% tax credit work?

First you add 7% of the (recommended) retail price of the bicycle to the income of your cycling colleague. Then you deduct wage (income) tax from this. This is also shown on the paycheck.
Example:

Suppose the new price of the chosen bicycle is € 2,500 and the yearly (annual) addition is € 175. If you divide this amount by 12 (months), you arrive at € 14.58 of addition per month. You add this amount to your gross income. This means that each month tax is also paid on this amount. If you then calculate this again, that extra tax comes down to about € 5 per month.

How does the gross/net benefit work?

If your organization cannot or will not pay the full lease amount, the employee leasing the bicycle can voluntarily offset ('exchange') the lease costs and the service and insurance package against the gross salary. The gross salary then decreases slightly, which also means that there is less tax to pay. This way the gross/net benefit has advantages, which even without a contribution from the employer can be up to 35% tax advantage over a private purchase.

Which brands and kind of bicycles does Lease a Bike offer?

We offer all types of bicycles, which is well over 200! From e-bikes to granny bikes and mountain bikes to electric cargo bikes.

Where can my colleagues pick up their bicycles?

With over 1100 affiliated bike stores, there is always one that is near you. You can go to the local bike store around the corner, but also to one of the specialty stores across the country. For purchase and maintenance. This way your colleagues can get on their bicycles without a care in the world. Check our dealer locator for all connected bike stores.

How do I manage the lease contracts in payroll?

For your convenience, all new lease contracts take effect as of the first day of the month. Even if your colleague picks up the bicycle before that time. This is because we make a distinction between the day of issue and the start date of the contract:


  • Day of issue - as of this date, tax addition is calculated
  • Start date of contract - as of the first of the month, your cycling colleague pays a monthly lease amount for 36 months
     

If your company pays the entire amount, you only need to process the addition in the paycheck. If your company makes a contribution or only facilitates the lease, you process both the addition and the monthly lease amount in the paycheck records.

Who handles the insurance and maintenance?

Our goal is to make it as carefree as possible for (unburden/easy) you. That's why we provide all our bikes with standard all-risk insurance and 24/7 roadside assistance. In addition, your colleague can choose between the following maintenance packages at a competitive rate:

  • Basic Package: up to € 100 (incl. VAT) per year covered 
  • Standard package: up to € 150 (incl. VAT) per year covered
  • Premium package: everything will be covered, i.e. there are no risks (only available for E-Bikes)
  • Speed Pedelec package: up to €300 (incl. VAT) per year covered (including third-party insurance)

The exact insurance amount depends on the price of the bicycle. The monthly service and insurance costs are included in the lease price.

In what forms can we offer the bike plan?

Each company can create and design its own lease plan. To give you an idea of what that might look like, we give three examples:

  • The company pays the full, monthly lease cost. Your colleague pays 7% additional tax each month. This can be done as a fringe benefit, as part of the mobility budget or from the lease car budget. 
  • The company pays a fixed amount per month. Your colleague pays the rest.
  • The company facilitates the lease arrangement. Your colleague pays the lease costs by voluntarily exchanging the gross salary and this is still up to 35% cheaper than a private purchase. 


In sum, your cycling colleague could be dealing with two expenses:


  • The monthly lease costs (plus service and maintenance costs)
  • 7% additional tax. These costs are always for the employee, as compensation for the private use of the bicycle.
What about the untaxed allowance per kilometre?

The untaxed allowance can be combined with the lease bike. This is how it works: 

For commuter kilometers with the lease bicycle there is no right to the untaxed kilometer compensation. But for the kilometers covered by other means of transport - such as your own car or public transport - you may continue to pay the kilometer compensation.


Example:  

Suppose that before the bike plan, your colleague went to work five days a week by private car. They received an allowance for this. Now that the colleague has a lease bike, they cycle to work two days a week and three days a week use their own car. This means that you can continue to pay a kilometer allowance for three days a week. As a company, you can of course reinvest the two days of allowance in the lease amount at no cost, which means the company employee pays a lower monthly amount.


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